How to Use Microsoft Outlook for Mac

Communicating via computers and the internet makes it necessary for you to understand how to draft emails, save contacts and create calendar events. That is why it’s essential for you to know how to use Outlook for Mac.

Oct 10,2019 • Filed to: Solve Mac Problems • Proven solutions


Outlook may have initially been designed for Microsoft Windows but it was only a matter of time before it made its Mac debut. Outlook for Mac now comes bundled with the same great features available on Windows. If you’re not very acquainted with setting up and using Outlook for Mac, this article is meant for you.

Part 1: What Is Microsoft Outlook

Microsoft Outlook is not as popular as the other applications which come bundled with Microsoft Office, but its relevance can neither be denied nor ignored. The fact that an official Mac-compatible version was developed by Microsoft should hint at how important and utilitarian it is to computer users.

It’s incredibly efficient at helping you manage numerous personal data like calendar entries, notes, contacts and more. It may not be free but for what you have to pay, you are getting great value for money. So, don’t be a cheapskate and download the pirated version, okay?

What is Outlook, though? To define it in the simplest terms, it’s a personal manager that’s part of Microsoft Office. It’s primarily used for sending and receiving emails but it boasts numerous other functions.

Outlook comes in different versions of Office. Among the more notable of Outlook’s functions are giving you access to the internet and the capability of serving multiple users in a single organization. In other words, the exchange of public folders, shared mailboxes, meeting schedules and calendars are now a reality because of Outlook.

Part 2: How to Use Microsoft Outlook on Mac

If you’ve ever used Outlook in Windows PC, you might have an idea what to expect from the Mac version. There will definitely be some cosmetic changes to the look of the software, of course, particularly its interface design. But it functions as well as the Windows version does with minimal changes in most cases.

If, on the other hand, you’re a total newbie, then it’s all the more necessary you acquaint yourself with the instructions given below.

Solution 1: How to Download and Install Microsoft Outlook for Mac

Downloading Microsoft Outlook might be a little different from the other download methods you’re used to. First off, you’ll need to download the entire Microsoft Office suite because Outlook is just one of its many apps. You may be able to download Outlook form third-party sites but you are not advised to do that. It’s much easier and more convenient if you download it via the official Office website.

1. Go to

2. Sign in with your account. If you’re unsure what this is, it’s most likely the account you associated with Office, meaning it’s probably a Microsoft account or a school or work account.

3. If you sign in with a Microsoft account, you will see the “Install Office” button on the home page. Click on it to begin the download.


If you sign in with a work or school account, you will see the “Install Office apps” button on the Office 365 home page. Click on it, then select “Office 365 apps” to initiate the download.


4. Once the download is done, open your Mac’s “Finder.”

5. Navigate to “Downloads.”

6. You will see the “Microsoft Office installer.pkg” file. Double-click on it. It’s possible you might see an error that warns the file is from an unidentified developer. No need to fret. Just wait for about 10 seconds or so, then copy the downloaded file and paste it on your desktop. Try to install it again from there.


7. You will see ‘Continue” on the first installation screen. Click on it.


8. Go over the software license agreement and click on “Continue” again.

9. Click on “Agree” once you’re done reading through the agreement.

10. Decide how you want to install Microsoft Office: You can either install the full suite or click on “Customize” to install specific apps only. This means you can select and install Outlook only, but you are not advised to do this. It would better to have everything in your Mac because many of the apps in Office work in tandem with each other.

11. Once you decide, click on “Continue.”

12. Click on “Install.”

13. Type in your Mac’s login password if you’re asked to do so.


14. Click “Install Software.”

15. Once it’s done installing, click “Close.” You can now easily open Outlook from your Applications folder.


Solution 2: How to Update Outlook on Mac

1. Launch “Outlook” from your Applications folder. Its icon resembles the letter “O” placed in front of an envelope.


2. Click on the “Help” tab adjacent to “Window” on your Mac’s menu bar.


3. You will see a drop-down menu. Click on “Check for Updates.” Microsoft AutoUpdate wizard will then be launched in another window.


4. Click on “Manually” in the AutoUpdate window you see. You can also select “Automatically” and decide if you want Outlook to check for updates on a daily, weekly or monthly basis.


5. Click on “Check for Updates” on the same window. If an update is available, you will be asked to install or forego it. If there’s no update, you’ll also be notified via a pop-up. Click on “OK” to close the window.


Solution 3: How to Set Up Outlook on Mac

It’s possible for you to set up your Outlook to gain access to your Office account by configuring an “Exchange” connection. If you’re not aware, an Exchange connection gives you access to your contacts, email, calendar and more tasks in Outlook

1. Start “Outlook.”

2. Click on “Preferences” on the “Outlook” menu.

3. Click on Accounts.

4. Choose Exchange or Office 365 when you’re asked to select an account type.


5. A window will open up asking you for the requirements listed below.

Sue Wen

staff Editor

1 Comment(s)
Eleanor Reed
ON 2019-07-22 19:39:05

Thanks for solving all my puzzles. Everything goes quite clear now.

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