Before mentioning the cause, get yourself familiar with the Excel broken links. The cells in the excel sheet are often linked to various files that carry the relevant data (formulas, codes etc.) to one or other reasons, if these source files are corrupted (removed, deleted or relocated) the links associated with the specific cells on worksheet will break down and would not be available for performing the targeted function.
Foremost question that is associated with excel broken links is that what actually causes broken links in excel? As an answer to this question, there are two of the common and possible reasons that are associated with the problem. While working on excel, sometimes, cells are linked to the other files containing data, when these files or folders are deleted or moved, then one faces a problem of excel broken links that would now impede the progression of work on spreadsheet.
Once you know about the reason of these broken links, next step is to find out the one in whole spreadsheet and fix it accordingly.
Solving the first part i.e. finding excel broken link, it is legit to read out the following method for an easy approach.
The easiest way to find excel broken links is to use the method of Find and Replace. When created a link with the source file carrying data, each cell gets a unique file extension. This file extension denotes the source file linked to the respective cell. In case, when the source file is deleted or relocated in the device, the cell in excel appears with error representing excel broken link. For instance, to track the link applied in any formula, here are the steps mentioned:
Step 1: Click Ctrl+F to start the Find and Replace dialog action
Step 2: Select Options in the dialog box
Step 3: In the Find what box, now enter the respective file extension linked
Step 4: In the Within box option, select Workbook.
Step 5: In the Look in box, select the option of Formulas.
Following these easy steps, one can find excel broken link. Next step is to replace one with functional link. This is done when the source file location is changed. Once you find the broken link by following above mentioned steps, next you can select the option of replace and change the file extension with new one (functional).
And yes! All done with finding and somehow fixing the Excel broken link.
The Cell relationship diagram in excel helps to portray a detail associated with the links of the selected cells and their relation in other excel sheets or even in the other workbook.
For accessing the Excel broken kinks via cell relationship diagram, one needs a specific add-in to the workbook. You need the COM add-in to the workbook for getting things work. The cell relationship diagram shows the link of cell to another cell.
Following is the array of steps for finding the broken links in excel via cell relationship diagram:
Step 1: Click Files and select Options
Step 2: In Options, navigate to Add-ins.
Step 3: Now in drop down select the COM add-in and further select Inquire.
Step 4: Once you get the tab of Inquire in the Ribbon
Step 5: Select the Cell Relationship in the Diagram group.
Step 6: Window for the cell relationship diagram pops up on the screen
Step 7: Select the desired options in the dialog box and press OK
Step 8: Diagram appears on the screen
Step 9: Zoom it and view the cell to cell, cell to other excel sheets and workbook links
Complete cell relationship diagram will appear representing all the links incorporated and there appears the broken links if present in the diagram.
By using this step based process, one can easily head towards the problem causing cell that carries the Excel broken link.
Using the Excel VBA for finding the Excel broken links, means to incorporate a massive code that tracks down the broken link associated to any cell of workbook. One can restore the return value of accessing source links to determine whether these hyperlinks are broken.
You need to add a reference Microsoft XML V3 for using the following code:
By using the above code, one can easily track the broken link associated to any cell of spreadsheet and then proceed to the action of fixing the broken link.
Got a clue where that broken link exist? Now it’s time to fix that excel broken link to keep things going on smoothly in workbook. Here mentioned are two ways which one can perform to deal with the broken links. Starting with fixing it:
While making an attempt to fix broken links in excel, this should be kept in mind that it is an action which once performed cannot be reversed. To make sure that you won’t lose you data or work done on spread sheet, it is suggested to save a copy and let’s proceed with the action.
Step 1: Start with opening the workbook which carries the broken link associated to the spreadsheet cells.
Step 2: Head towards the Data tab and select the option of Edit Links.
Step 3: In case if the Edit Links command is not available, it portrays that your spreadsheet doesn't contain links which need to be fixed.
Step 4: Once you track the Excel broken link, move to the Source file box, click the broken link that needs fixation.
Step 5: In case of location related excel broken links, select the option of Change Source.
Step 6: Browse the new location of the source file containing the relevant linked data.
Step 7: Now, select the new source file, and again click Change Source.
Congratulations, you are done with fixing the broken link in excel.
As far as removal of the broken link is concerned, it usually comes across in a situation where the source file linked to the workbook is deleted and one cannot access the data in any possible way. At this place, all the formulas applied in the workbook relevant to that deleted source folder are converted to normal values. This is an indication that you have a broken excel link in the spreadsheet.
Here mentioned is the most promising way to tackle with an Excel broken link when source file is deleted i.e. Remove the broken link.
Step 1: Head to the workbook which contains the broken link creating problem.
Step 2: Move the cursor on the Data tab and click the option of Edit Links.
Step 3: In the Source file box, click the broken link which you want to delete.
Step 4: Select the option of Break Link.
Step 5: Press Close.
And you are done with removing the broken link. Now you can attach any other relevant or targeted link if and when required.
Being vigilant in its action, whenever Excel confronts a broken excel file, the workbook automatically starts its immune actions to restore the normal functioning. There are two possible ways to approach this cascade of actions. One is the automatic file recovery mode, which if fails to proceed normally, the manual one takes command and fix the problem.
Noting down the steps associated with the manual process, here you go to fix the broken excel file.
Step 1: Select File and click on the option of Open.
Step 2: Select the location and folder which contains the broken excel file.
Step 3: In the tab of Open dialog box, click the broken excel file.
Step 4: Click on the arrow present next to the Open button, and then select the option of Open and Repair.
Step 5: To recover the file data, click Repair.
Following the steps you can easily fix the broken excel file.
Apart from all the device build in possibilities and repair mechanisms to deal with excel broken links, here is a third party toolkit which serves for the same pursuit i.e. Stellar File Repair Toolkit.
Being an all-time multipurpose repair toolkit, the Stellar File repair is there to deal with all the file corruption issue linked to MS office. Be a word file, excel, PowerPoint or even the zip files, this toolkit repairs all the relevant issues and goes well with office 2000, 2002, 2003, 2007, 2010, 2013 and 2016.
Specifically pointing out the functionality related to the excel file repair mechanism, this toolkit deals with the problems associated with file corruption and also retrieve the data in XLS/XLSX format. Following is the list of key functionalities that the toolkit performs for the excel file repair.
It is suggested to close all the files before using the software to avoid any data loss. When using the Stellar file repair, following are the steps that can be followed to fix the broken links:
This is how easily and quickly the software deals with the problem of excel broken links and mend it in no time by mere clicking on some tabs and selecting options.
Hence, finding and fixing the Excel broken links gets bit easier with all the above mentioned methods that are both handy and easy to run without any complication.