This is very common for any user dealing with Excel file to encounter any of many types of errors. Often an error pertaining to opening an existing excel file (which means a problem in accessing the desired excel file), or concerning saving a file or excel document (spreadsheet) occurs. There are several possible reasons for these errors, and corresponding remedial actions that can help resolve such issues.
An error by and large similar in nature appears as either of following messages:
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File name not valid
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The file could not be accessed.
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The path you entered, '<filename>', is too long.
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<filename> could not be found.
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'<filename>.<extension>' could not be found (found in Excel 2000).
‘File Name is not valid’: while creating and saving, or opening an Excel file such error may mean one of following reason:
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Path of file including file name may exceed 218 number of characters limit
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File name may be incorrect
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Path may not be appropriate
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File location or drive may not be correctly given
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Limitation of characters in name of folder
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Backslash between folders
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Characters in file name
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The file name may be correct but had been renamed or move to other location or got accidently deleted.
The difficulty in creating a link to another excel file arises from the limitation of 256 characters. Whereas 218 characters limit for defining the path is based as:
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Excel sheet name, maximum 31 characters.
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Brackets and Apostrophes are used to indicate workbook name.
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An exclamation sign.
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Reference of the cell.
This situation is, however, simple to deal as one may either rename file or folder using a shorter name (not exceeding 218 characters) or moving the file to a shorter named folder. But the difficulty arises when excel file gets corrupted or damaged.
Part 1: The Best Excel File Repair Tool
To repair corrupted Excel file many Excel repair Tools and Excel file repair software are available. Stellar Excel Repair Tool can handle errors such as “Unable to read file” or “file is corrupt and cannot be opened”. It can handle all Excel versions but up to Excel 2003. Supports all XLS versions.
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Recovers all kind of data stored in damaged excel file such as tables, charts, formulas, comments, images, etc.
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Restore all of your corrupted excel files to their original standing.
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Preview the repaired excel file in real-time,see how much of the file has been recovered as it is being repaired.
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All kind of MS office corruption errors (for XLS and XLSX files only) can be handled with this tool.
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This excel file repair tool can be used on both windows and Mac platforms in order to repair corrupt excel file.
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All kind of MS office corruption errors (for XLS and XLSX files only) can be handled with this tool.
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This excel file repair tool can repair damaged files of all versions from 2000 to 2016 that includes 2000, 2003, 2007, 2010, 2013, etc.
Part 2: How to Repair Corrupt Excel File
Following the sequence of screen displays (for Wins) swiftly help to move step by step repairing and recovering Excel files that are corrupted or damaged. Option for Mac similarly may be used.
Step 1 Launch Excel file repair, and select corrupt Excel file from local drive and search.
Step 2 In the searched result section display all corrupt Excel file ,select one or all start to repairing process
Step 3 Previewing the repaired files selected from the left bar.
Step 4 Saving repaired Excel file to a destination location.
Part 3: Repair Excel With 'Open and Repair' feature
MS Excel’s features facilitate an automatic recovery procedure in case it detect a corrupted Excel file. However, if recovery mode fails to start user may try recovery manually as shown below.
Step 1. Click File > Open.
Step 2. Click folder containing affected worksheet, and location
Step 3. Select in dialog box the corrupted file
Step 4. Press arrow near open button
Step 5. Click open & repair as highlighted here.
Tips:
Apart from using the third party Excel Repair Tool or Excel file repair software, a few tips may help the user to recover or repair corrupted Excel file.
Case 1. If Excel cannot open the file try following to resolve the issue yourself.
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Copy corrupt file on your hard-drive if it exists on floppy.
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Try to find .xlb file keeping a backup as well. Now delete .xlb and restart Excel.
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Try to open file in MS word or Notepad which may let you recover data but not formatting.
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MS Excel 97/2000 viewer may let you view the data and print. Open file using this free program to recover data. This program may recover even formatting as well as cell values.
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Use Excel XP which have better options for recovery.
Case 2. If Excel file is open try following to resolve the issue yourself.
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Try on a different computer
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Don’t run Excel from a floppy
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Switch off Auto-save
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Turn off the file sharing option
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Save the file as a web page and reopen it as Excel file.
Part 4: How to avoid Excel File get Corrupt
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Ensure system is shut down properly. For that matter close all application prior shut down. However, due to circumstances beyond human control like immediate disconnection of the power supply may trigger file corruption due to improper closing of applications.
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Try to install the latest anti-virus to keep your systems free from malicious attacks. Viruses always make excel file susceptible to corruption
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Try to keep your storage space as much as possible free from bad sector chances of excel file corruption are high if data is saved on a bad sector.
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Try to sort out issues present in MS Excel application. Improper and unexpected shutting of excel sheet triggers files corruption.
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Try to handle small data when dealing with excel file. Enormous data on excel sheet is a leading cause of file corruption.
Amy Dennis
staff Editor
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