How to Prevent Data Loss in USB drive

How to prevent data loss? In this article learn how to prevent data loss in USB drives and external storage devices by following the simple methods.

Wondershare Recoverit Authors

Aug 10, 2022 • Filed to: USB Recovery • Proven solutions

Nowadays, there are many ways for you to store your data. For example, cloud servers, external hard drives, USB drives, etc. However, compared to those storage devices, USB drives are more likely to cause your data loss and lead to your work inefficiency.

So, why data loss happens here and there? How to prevent data loss? And Why it is important? Relax! All you want to know are all included on this page. Just keep reading and you can find the best way to avoid data loss in your daily life.


Part 1: Overview of Data Loss

Many people are not aware of the importance of having a backup to prevent the data loss of all the sensitive and important data. Before we jump on to the list of methods, let's understand this term in a brief.

Some Things about Data Loss You Need to Know

In simple words, data loss means your computer's important data is being deleted, corrupted, or compromised due to a malware attack or software issue. In this condition, you can't read your data stored on your computer. You will be displayed with an error message or text message on your screen.

Losing data is a serious issue and almost every PC user is facing it. To prevent data loss from your computer system and external devices, you need to be a little careful while exploring the web and using unauthorized devices on your computer system. This causes that you sometimes need to find ways to recover lost data.

what is data loss

In other terms, data loss is also known as data leakage which means your data gets leaked by an unauthorized source or application, or device.

To prevent data loss, there are several working methods available which you can try to keep your computer's sensitive and important data safe and secure. Before that, let's understand the types of losing data.

Types of Data Loss

Most users store their important data on electronic devices. They often forget to take a backup of those data. As a result, they lose control over their data which can't be retrieved. Thankfully, we have managed to prepare a list of methods that can help you retrieve all the lost data from your computer system and external devices. Five types of data losses may occur with your computer system or external storage devices.

1. Malware/ Virus

In most cases, viruses and the presence of malware files cause you to lose data in your system. When you use an external storage device such as an external hard drive or USB drive to transfer or to copy the data from the virus-infected computer system, your USB drive will also get corrupted and the stored data will be lost.

This is the most common data loss type that almost every PC user faces in their computing life.

data loss caused by malware

2. Physical Damage

Did you know data storage devices need extra care? Storage devices and their data might be affected due to physical damages.

Yes, most of us don't pay attention to protecting and safeguarding data storage devices. As a result, we might not get to access the data stored in such devices as they are physically damaged.

Your hard drive or USB drive's data might get lost due to flood or fire or any other physical medium. If the drive falls out or gets crushed, then the stored data will be lost. However, you can recover the data by reaching out to a professional recovery technician.

3. Deleting Files Accidentally

Most of us made this mistake. We often delete important files from our devices accidentally. We assume that the files are already stored in a different location.

This cause the loss of important files, it is just because of our mistake. We also empty the recycle bin so we can't get the lost files back naturally.

deleting files accidentally

4. Logical Data Damage

This happens to those who store their data in a separate drive. The hard drive uses a motor and other parts. Sometimes due to technical issues, the hard drive gets crashed and the data stored in it will be corrupted. This is one more common cause of data leakage that many PC users are facing.

logical data damage

5. Computer System Crash

When your computer system crashes, all the data stored in the built-in hard drive will be corrupted. You can't get back the data as they will not be accessible. You need help from a professional data recovery engineer to recover the data lost due to a computer system crash. 

Part 2: How to Prevent Data Leakage

If you are wondering about how to prevent data loss, then here's the list of all the working methods that you should practice to prevent data loss from your computer system and USB drive in the future.

1. Using Backup Software

Instead of going for an expensive method of data recovery, you should start taking a backup of your important and sensitive data. You can also try out reliable data recovery backup software such as Wondershare Ubackit.

using backup software


This data backup software serves as an intuitive user-interface that lets you take backup of your computer's different folders and files. It's a highly customizable software that helps you take backup, schedule backup, customize backup folders and more.

Make sure you take a good backup of all the important files to protect your data. This is the most common method that many computer users practice regularly.

2. Using Antivirus Software

Antivirus software safeguards your computer system from virus attacks. Antivirus prevents your system from establishing virus codes that keep your computer system safe. It also stops virus attacks and data theft from unauthorized applications and websites.

There are many types of antivirus software present in the market. You can easily get suitable antivirus software for your computer system to keep it safe and secure from viruses. You may also interested in Steps to Delete Malware/Virus from Your computer

using antivirus software

Latest Antivirus Software comes with a set of advanced tools that scans every file stored in your computer system. You can also customize the scanning process by selecting the folder or files that need to be scanned. Advanced features help protect and recover files quickly.

3. Using Encryption Technique

Most technical users follow this method to keep their data safe from unauthorized users. The same method can prevent the loss of data due to encryption of it. You can try out data encryption techniques to save your sensitive data. This technique requires special tools and skills.

4. Keeping Your Computer System Dry and Dust-Free

Data might get corrupted due to excessive moisture and dust. You should regularly clean up your computer system by using a cotton cloth and the cleaning agent that prevents dust from entering into the system parts. Make sure to keep your computer system dry and dust-free. This will keep your data safe and prevents it from getting corrupted due to dust and moisture.

Part 3: What to do When Data Loss Happens?

When it comes to this question, the first thing you need to do is knowing the reason behind it. You can easily find out the reason behind a data loss in your USB drive or your computer system by following the above-listed methods.

If the data stored in your USB drive gets corrupted, then this means your computer system has a virus. Make sure you scan your entire system with reliable Antivirus Software. This prevents your system from damaging the data of your system.

If you take regular backup of your important data, then you should scan that folder regularly to prevent data loss.

Besides this, you should also scan the USB drive or the external drive before using it on your computer system. This will prevent your system from receiving viruses from external storage devices.

Thankfully, there are some methods that you can follow to recover lost data from your computer system or the external drive. Let's collect some more information about the methods that can recover the lost data quickly.

Methods to Recover Lost Data

1. Recover Lost Data from Backup

The second most common method to recover lost data is from the backup. If you have taken a backup of your data on an external storage device or any other folder in your computer system, then you can easily recover the data from this folder or drive. Make sure to scan the folder and the files using the antivirus software.

2. Retrieve Lost Data from 3rd Party Program——Wondershare Recoverit

If you don't have a backup, then you can choose data recovery software to recover your data. The first and the easiest method that you should try to recover lost data is by using a recovery tool. Wondershare Recoverit is the most reliable data recovery tool that lets you recover all types of files from the computer's built-in storage drive and external drives including USB drives. Let's see how this software works!

First, download and install the Wondershare Recoverit software on a respective PC system. The software is available for both Windows and Mac PC systems.

Once the software is installed, go to your Applications Folder/ Start Menu to launch it.

Step 1:

Upon launching the Software, you could see different sections of the available storage options.

download and install the recoverit app

Step 2:

When you insert a USB drive, it will be displayed on the homepage of the app. Select the drive to be recovered and then click the Start button.

Step 3:

The recovering process of your data will begin itself. You could see the progress of it on your screen.

select the target drive you desire and hit scan

Step 4:

From this Window, you can select the files which you want to recover. Once you select the files, click the Recover button from the lower right corner.

using wondershare recoverit interface to start recovering the selected files

You're done! The selected files will be recovered and stored in a separate folder. You can also change the folder of recovered files as per your preference using the Settings option.

Video tutorial: How to Recover Deleted Files from Windows 10/7/8 Computer EASILY

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Data recovery is crucial when you lost important data from your computer system or an external device. You can also follow some tricks and apps that can help recover your data faster from external devices.

The Wondershare Recoverit is the top-rated data recovery software that you should try. The software serves a user-friendly interface and recovers all types of data with a 100% data recovery ratio. Give it a try and recover all the important files from your USB drive now!

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