How to Delete All Mail on Mac Efficiently

Are you searching for a way to delete emails from your mail app? Learn here the different ways and also learn recovering unexpected deletion with Recoverit.

Apr 17,2020 • Filed to: Recover & Repair Emails • Proven solutions

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Are you a Mac user and using the mail app? Is your mailbox filled with lots of emails, and you like to delete them to make the inbox manageable? If you are searching for a quick and effective way on how to remove mail from Mac, then this article will guide you with the best ways. You will learn about how to delete all mail on Mac, and the steps for deleting mail attachments in messages. This article will take you through the manual way of removing Mac Mail attachments in Finder.

If you have unintentionally deleted any of your important mails, you will also learn how to recover deleted emails on Mac with the Recoverit Data Recovery for Mac.

Part 1: How to delete emails in Mail on Mac

If you are noticing your storage space in Mac is decreasing as your emails and attachments are piling up, then start deleting your emails. But how to clear mail storage on Mac? You can delete one by one or multiple mails together.

Tip 1. Delete single email

If you are looking to delete email one by one, then follow the below procedure:

Step 1- Open the mail app and go to your inbox. Select the message that you need to delete.

Step 2- You can see a delete button in the main toolbar. Click on it or move your pointer to the message header and then click the delete button that is appearing over there.

single email selected for deletion

After deletion, your email moves to the trash folder.

Tip 2. Delete multiple emails

If you do not require more than one mail and like deleting them altogether, then proceed as follows:

Step 1- Select the messages in the mail app and click the delete button from the toolbar.

All the selected messages will be deleted together.

selecting multiple emails for deletion

You can use the filter to search and delete the messages received from a specific person or look for the emails of particular dates.

Tip 3. View deleted emails

Sometimes you delete a vital mail accidentally. Here your chosen mail preferences can help to view and regain your deleted emails.

Step 1- Open your mail app and click on “Preferences” and then “Accounts.”

Step 2- After selecting the mail account, click on “Mailbox Behaviours” and then look for the settings of “Trash Mailbox.” Here if the “mailbox” is specified, it allows you to view all the deleted emails in Trash. Now you can drag your required mail back to the mailbox.

But if nothing is specified here, you can not get back your deleted messages. Because the deleted messages do not go to the trash box and get’s deleted permanently.

mailbox behavior highlighted

Tip 4. Permanently delete emails

Step 1- Select “mailbox” and click on “erase deleted items” and then select the account.

Step 2- Control-click on “Trash” mailbox from the mail sidebar and click on “ Erase Deleted Items.”

erase deleted items highlighted


Part 2: How to delete Mail attachments in messages

You can delete mail attachments with the in-built “remove attachments option.” This option deletes attachment from both Mac and server of the email service.

Step 1- Open the “Mail app” and select the email from which you need to delete attachments.

Step 2- Click the “Message” menu located in the menu bar and select “Remove attachment.”

arrow pointing remove attachments

If looking for each email with an attachment seems tough to you, then you can use a filter to find all the mails with attachment.


Part 3: How to manually remove Mac Mail attachments in Finder

You can delete the mail attachments from the server with the following steps:

Step 1: Click on “Finder” and then go to Menu -> Folder

Step 2: Type the below path and click on Mail Downloads and then on “Go”

~/Library/Containers/com.apple.mail/

In the data library option you can find the “Mail Downloads” and click on “Go”

This opens the “Finder” window, and you can see all the downloaded mail attachments here in the folder- “Mails Downloads.” If you like to delete all the downloads from your email, you need to drag all the available folders in the “Mails Downloads” folder. But if you do not wish to delete all the stored data, then you need to open each folder in the “Mails Downloads” folder to find out what’s there in it. This may take hours. However, the attachments are also stored in the subfolders of V6 folder on this path - > ~/Library/Mail


Part 4 - How to recover deleted Outlook emails and attachments from Mac

While deleting Outlook emails and attachments, sometimes you accidentally delete some of the important attachments or email messages. Then you start wondering how do I recover permanently deleted Outlook emails on my mac?

If you also come across such a situation, Recoverit Data Recovery for Mac helps you recover your deleted emails and attachments in three easy steps:

Step 1: Select Location

Download and launch Recoverit on your Mac and select the location from where you have lost data. After choosing the location, click the “Start” button and begin the scan.

mac data recovery

Step 2: Scan The Location

After starting the scan, you can also make some filters to search for the lost emails or attachments through the file path or type. You can even stop or pause your scan in-between if your lost data is found.

If your lost attachments or emails are not found with the standard scan, you can even proceed with the “advanced video recovery.” This feature performs a more in-depth scan to search for your deleted emails or attachments.

mac scanning lost files

Step 3: Preview And Recover Data

Once the scan completes, Recoverit allows you to preview all the recovered files. This feature assures you that you have recovered your required files. After verifying the attachments or emails, select the targeted ones, and recover them back by clicking on the “Recover” button.

mac photo recovery

One thing that needs to be mentioned here is that you should not save the data on the same path or drive from where you have lost them. Always select a different path, as choosing the same path increases the chances of being data overwritten.

With this step, your data recovery completes, and Recoverit gives you access to all your deleted or lost files.


The Bottom Line

While accessing your mail app on Mac, when you feel like you have many unimportant emails or attachments in your folder, then try deleted them. You can either delete emails one by one or can delete multiple emails together. If you have removed any important email, restore them through the trash folder.

You can even delete your emails permanently without sending them to the trash folder. But here, if you lost any of the important attachment, you can not recover them quickly. But Recoverit Data Recovery can give you easy assess to all your lost files quickly.

Amy Dennis

staff Editor

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