If you want to secure your data, then taking your on-premise SharePoint files to SharePoint online makes sense. Migrate data from the file server to SharePoint online is a great way to store important information and to deal with the uncertainty surrounding the organizations.
SharePoint is a keystone of Microsoft 365 experience and offers the best practice is to migrate file shares to SharePoint Online. Also, when you share your photo album to SharePoint, it keeps them organized by date, time, event, and more.
Are you new to SharePoint and have no idea how to migrate file shares to SharePoint online? If yes, then you are at the right place.
In this guide, we will discuss the steps to migrate files from on-premise servers to SharePoint online. Also, we will help you with some preparations that you will need before migrating the files to SharePoint Online.
Take a look!
Before you start migrating file shares to SharePoint online, there are some permissions that you will be asked:
Above mentioned are some questions that you may face during a SharePoint migration. Also, there are some other things that you need to focus on before migrating data from the file server to SharePoint Online.
Assess and remediate your content
Before the file migration starts, it is very important to do an analysis of your current environment. Because only you know where the data is and who uses it. In SharePoint Migration Tool, you can scan your files and provide the assessment reports.
Turn on “only scanning” to find any issues with your file before migration.
Do planning of your files migration process. Focus on the following things and make a strategy to migrate file shares to SharePoint Online:
Decide what has to be migrated
You need to collect the data or files that you want to migrate to SharePoint Online.
If you follow the above points, the file share migration will become easy and hassle-free for you.
Are you ready with your files to migrate them to SharePoint online? If yes. Then you need to follow the below steps to successfully transfer file shares to SharePoint Online.
First, you will need to install and launch the SharePoint Migration Tool (SPMT) to migrate files from SharePoint online.
Once the tool is installed, follow the below-mentioned step to complete the file migration process.
This is how you are able to migrate file shares to SharePoint Online.
In the case that you want to migrate some confidential files from PC to PC, it is strongly recommended that you use Wondershare UBackit. It is backup software with secure file migration features. The software is compatible with Windows 10/8/8.1/7. You can check for the file migration guide.
Migrate data from file server to SharePoint online offers you many benefits, some of which are as follow:
Microsoft SharePoint allows you to organize your company’s information in a better and accessible way. It can streamline the flow of information as well as cloud storage, and you can access them by mobile devices too.
Further, the employees can make better decisions, find files easily and meet deadlines.
SharePoint offers advanced security to your data at the risk of outages and unauthorized access. Further, the security features include new workflow upgrades as well as authentication enhancements.
This can handle sensitive data too, and no one can access it without your permission. You can configure various security settings for controlling editing, sharing, and auditing files.
A collaboration platform like SharePoint Online makes it possible to organize and collect the data in one place. Suppliers, customers, and partners can share information on one platform.
Moreover, the employees can generate business intelligence portals to display the data on dashboards, web parts, or scorecards. All in all, SharePoint Online is helpful to make better decisions, track and trace consumer preferences.
With SharePoint Online, you and your users do not need to stick to one device for updates. Anyone with your permission can easily access SharePoint online from anywhere.
Need to work from home but having no system at home? Not a problem, you only need to log onto SharePoint Online to grab important documents.
We hope that now you know how to migrate data from the file server to SharePoint Online. You can also migrate dropbox files to SharePoint. Now, with this, you can easily access the data anytime from anywhere.