How to Migrate File Shares to SharePoint Online?

Organize your files and folders with SharePoint Online. Learn the ways to migrate data from file server to SharePoint online and secure your sensitive information.

Wondershare Recoverit Authors

Jul 21, 2021 • Filed to: Take Data Backup • Proven solutions

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If you want to secure your data, then taking your on-premise SharePoint files to SharePoint online makes sense. Migrate data from the file server to SharePoint online is a great way to store important information and to deal with the uncertainty surrounding the organizations.

SharePoint is a keystone of Microsoft 365 experience and offers the best practice is to migrate file shares to SharePoint Online. Also, when you share your photo album to SharePoint, it keeps them organized by date, time, event, and more.

Are you new to SharePoint and have no idea how to migrate file shares to SharePoint online? If yes, then you are at the right place.

In this guide, we will discuss the steps to migrate files from on-premise servers to SharePoint online. Also, we will help you with some preparations that you will need before migrating the files to SharePoint Online.

 SharePoint online

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Part 1: Things You Should Know Before Migrate File Shares to SharePoint Online

Before you start migrating file shares to SharePoint online, there are some permissions that you will be asked:

Above mentioned are some questions that you may face during a SharePoint migration. Also, there are some other things that you need to focus on before migrating data from the file server to SharePoint Online.

things to focus on before migrating files to SharePoint online

Permissions required

Assess and remediate your content

Before the file migration starts, it is very important to do an analysis of your current environment. Because only you know where the data is and who uses it. In SharePoint Migration Tool, you can scan your files and provide the assessment reports.

Turn on “only scanning” to find any issues with your file before migration.

Migration planning

Do planning of your files migration process. Focus on the following things and make a strategy to migrate file shares to SharePoint Online:

Decide what has to be migrated

You need to collect the data or files that you want to migrate to SharePoint Online.

If you follow the above points, the file share migration will become easy and hassle-free for you.


Part 2: How to Transfer File Shares to SharePoint Online?

Are you ready with your files to migrate them to SharePoint online? If yes. Then you need to follow the below steps to successfully transfer file shares to SharePoint Online.

Step 1: Launch SharePoint Migration Tool

First, you will need to install and launch the SharePoint Migration Tool (SPMT) to migrate files from SharePoint online.

 Install SharePoint Online

Step 2: Start migrate data from file server to SharePoint online

Once the tool is installed, follow the below-mentioned step to complete the file migration process.

 login to Microsoft Office

choose documents to transfer to SharePoint Online

This is how you are able to migrate file shares to SharePoint Online.

How to migrate files from PC to PC?

In the case that you want to migrate some confidential files from PC to PC, it is strongly recommended that you use Wondershare UBackit. It is backup software with secure file migration features. The software is compatible with Windows 10/8/8.1/7. You can check for the file migration guide.

ubackit product box
  • Back up your files, folders, partition, hard disk in three simple steps.
  • Set an automatic backup schedule to free you from data loss worries.
  • Filter your documents, photos, audios, videos and etc to make the backup process quicker and easier.
  • Search for the desired files using keywords in 1 second.
  • Monitor the storage, protect the backup environment, and notify backup schedule intelligently.

Part 3: Benefits of Migrating Files to SharePoint Online

Migrate data from file server to SharePoint online offers you many benefits, some of which are as follow:

Final Words

We hope that now you know how to migrate data from the file server to SharePoint Online. You can also migrate dropbox files to SharePoint. Now, with this, you can easily access the data anytime from anywhere.

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