How to Backup Outlook Emails

Oct 10,2019 • Filed to: Recover & Repair Emails • Proven solutions


Email is considered to be the primary source of communication these days especially in different kinds of organizations. When it comes to the occurrence of anything in electronic form, it is vulnerable to a number of different kinds of threats. Therefore, it is important to make sure that you take a backup of all your important email messages in order to safeguard them against any vulnerability in the future. A few details that might come in very handy in this regard are discussed below.

Part 1: How to Backup your Outlook Email by Exporting

In case you are making use of email for carrying out official or personal communication, there is a good chance that you might be using an IMAP or Exchange account. Both these servers are responsible for automatically archiving all your email messages so that they might be accessed anytime from anywhere. In case you are using an exchange account, it is recommended to ask your administrator about accessing the archived emails.

In case you are interested in taking a local backup of your messages folder, you have got a number of different options. For instance, you may automatically copy, delete or move any older items by making use of Auto Archive option. Exporting your email messages might also come in really handy in this regard. So if you are interested in exporting your email messages in the form of .pst files, you need to follow the instructions listed below.

Step 1 First of all, you need to go to File > Open and Export and select the Import/Export option.

export outlook email files

Step 2 Click on "Export to a file’ and hit "Next’.

export outlook email files

Step 3 Choose "Outlook Data File’ and hit the "Next’ button.

export outlook email files

Step 4 Now you will come across a list of different mail folders. Pick up the folder that you are interested in backing up and hit the "Next" button.

export outlook email files

Step 5 Type in a name of your own choice and select a location to store the backup file containing your emails. Hit the "Finish’ button when you are done.

Step 6 In case you are interested in ensuring the fact that no one gains access to any of your backed up files, it is recommended to set up a password. You will come across a password window in the end. Enter a new password of your own choice and hit the "OK" button to close the backup process.

Part 2: What if you lost Outlook Email files?

Gaining access to your lost email files is no trouble as you can recover your emails through the .pst files saved as a backup but what would you do if those .pst files get lost? While losing your data to corruption or any other similar incident can be a really frustrating experience, luckily there actually is something that we could do about that.

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Your Safe & Reliable Outlook Email Data Recovery Software

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Step 1 To recover lost email files, please select the mode of "Deleted Files Recovery" to get started.

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Step 2 Select the hard drive where your Outlook Email program is saved to quickly scan the deleted Email.

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Step 3 If the quick scan can't help you find your lost outlook email files, select the "All-Around Recovery" mode for more files. More time is needed.

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Step 4 You can preview all recovered files after the scan, select the recovered email files and click "Recover" button to save them.

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Amy Dennis

staff Editor

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