5 Methods | How to Back up Outlook Emails?

How to Back up Outlook Emails?

Outlook email file backup is crucial to prevent your life and work from being attacked. In the post, five methods are attached to help you in Outlook email backup.

Wondershare Recoverit Authors

Dec 10, 2020 • Filed to: Recover & Repair Emails • Proven solutions

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The problems of losing one’s important Outlook email files, including all the messages in the email, contact information, file attachment, and ao on. This can be solved by simply backing up the Outlook email files to your storage device. In the article, you can learn five methods to get the outlook emails backed up. Don't miss it!

Why You Need Outlook Backups?

Before diving into the main topic-how to backup Outlook email, I want to invite you to explore the reasons why you need an Outlook backup copy.

Generally, Outlook backups are very important because of unforeseen circumstances. Unforeseen circumstances like files getting corrupted files, unintentionally deleting the Outlook mails, hardware becoming malfunctioned, system getting crashed, installing malicious software, etc. The above adverse conditions will cause damages to your Outlook data. And bring inconvenience to your work and life.

Microsoft Outlook is primarily an email application, which contains a calendar, task and contact manager, a Brower, etc. For most organizations, mails are the cornerstone of corporate communication. Through the platform, all emails, personal information, agreements, receipts, and all sorts of sensitive documents can be exchanged and stored securely and easily. But accidents sometimes happen, so a backup will be helpful for you to avoid the disadvantaged condition.


How to Backup Outlook Email?

There are various ways or methods of backing up Outlook email. It shall be explained in detailed steps below.

1 How to Export Emails from Outlook to PST format

PST is a file format used by Microsoft outlook in storing important things like an account email data which includes all the messages in the email, contact information, file attachment, and lots more. Below are the following steps on how to export emails from outlook to PST format.

Step 1: Click on file > Click on Open and Export > Click on Import or Export: The first step is to click on a file located at the upper left end of the taskbar, then navigate down to open and export, besides it, import of export shows up.

Step 2: Choose Export to a file and then click Next: you would see a couple of options, choose export to a file then navigate down to click Next.

Step 3: Select Outlook Data File (.pst), then click on Next

Step 4: Select the folder with the mail you want to back up and click Next.

Step 5: Choose the location where the backup file would be, Name the backup file and then select Finish.

Step 6: If you want to make sure that nobody has access to your files, enter and validate a password, and choose OK.

2 How to Drop and Drag Emails to File Explorer Folders

Outlook helps you save and organize email messages, contact information, file attachment, and lots more just like a file cabinet that contains folders helps you organize your documents. Below are the following steps on how to Drop and Drag Emails to File Explorer Folders.

Step 1: Select the files or items that you want to move by left-clicking the mouse and holding down the mouse over the items that you want to move.

Step 2: After selecting the items that you want to move you can either left-click on the items and hold it down, while holding it down, drag the items to the folder where it is meant to be saved and then release the mouse by removing your hand from the mouse you were clicking.
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Step 2: After selecting the items that you want to move you can either right-click on the items, then a context menu appears where you select to move. Then paste into the designation folder.

3 Export Emails to an OLM File in Outlook for Mac

You can achieve or save messages, contact information, file attachment, and lots more manually to an OLM File (outlook for Mac Data file), which can be lept for safekeeping anywhere on your Mac. Below are the following steps on how to Export Emails to OLM files.

Step 1: Click on the Tools tab in the taskbar located up, a drop tab shows, then select Export.

Step 2: A context box shows with a couple of information, the Export to Archive File (.olm) box, click on the items that you want to export, and then click on continue

Step 3: A save as box shows up. In the box, click on Favourites, then under it click on downloads folder, and then click on Save.

Step 4: After clicking on save, your data starts exporting. Once the process is done, a pop-up notification shows up, then click on Finish.

4 Export and Backup Emails from Outlook to Gmail

Below are the following steps on how to Export and Backup Emails from Outlook to Gmail.

Step 1: Open the Gmail home on your web browser: Open your browser on your personalized computer and then open the Gmail homepage.

Step 2: Log into the Gmail Home page by typing in your username or email address and as well as your password.

Step 3: Click on the Gear Icon in the top right then select Mail Settings. > Forwarding and POP/IMAP Enable IMAP then click Save.

Step 4: Open the Microsoft office program. Click on the Tools tab in the taskbar located up, a drop tab shows, then select Import and Export.

Step 5: Click on Import from another file > Next. A pop-up shows, click Personal Folder File (.pst) > Next. Then select a location > Rename Finish.

Step 6: Right-click on the Personal Folder in the outlook panel after export is done, click Copy, then right-click on the Gmail icon in the panel, and select paste.

5 Export Outlook Emails to Microsoft Excel

It is quick to export emails from Outlook to Excel. However, keep in mind that you will maintain only plain text and simple links. All other information goes missing. If you want to recover the formatting finally, saving as HTML files is a good alternative. Below are the following steps on how to Export Outlook Emails to Microsoft Excel.

Step 1: Open Microsoft Outlook and then select File in the taskbar up. Navigate down to the Open and Export option.

Step 2: In the Open and Export Option, Click on Import or Export > Export to a file.

Step 3: Set the file type to Microsoft Excel file(Comma Separated Value).

Step 4: Choose the location where the backup file would be, Name the backup file and then select Finish.

Microsoft Outlook is one of the best email systems and it is a good choice for many email users. It organizes and arranges various mails very well, integrates with various extensions just to provide a good service. Mail loss can happen due to various reasons and this can be avoided by backing up your email. You can either back them by Exporting them from Outlook to PST format or OLM files for Mac or Dragging them into fail explorer folders or backing them up to Gmail or Microsoft excel.


What If You Lost Outlook Email Files?

The situation when you don't clone your Outlook mail and lose the files accidentally is really tricky. But there is always a way. You can indeed retrieve your lost Outlook email files through Wondershare Recoverit in three simple steps. Let's explore its powerful functions below.

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Wondershare Recoverit - Your Reliable Outlook Email Recovery Software

  • Recover lost or deleted files, photos, audio, music, emails from any storage device effectively, safely, and completely. But the emails here only refer to the local files of outlook.
  • Supports data recovery from recycle bin, hard drive, memory card, flash drive, digital camera, and camcorders.
  • Supports to recover data for sudden deletion, formatting, hard drive corruption, virus attack, system crash under different situations.
Security Verified, people have downloaded it

Step 1 Select the hard drive where your Outlook Email program is saved to quickly scan the deleted Email.

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Step 2 If the quick scan can't help you find your lost outlook email files, select the "All-Around Recovery" mode for more files. More time is needed.

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Step 3 You can preview all recovered files after the scan, select the recovered email files, and click the "Recover" button to save them.

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