4 Methods to Backup Outlook PST Files

An outlook data file (.pst) is a file that has messages and all other outlook data that is saved on your system. Here are four Methods which can be used to backup Outlook PST File

Mar 16,2020 • Filed to: Recover & Repair Emails • Proven solutions

0

MS Outlook PST file is crucial for accessing Outlook emails. Sometimes for a number of factors we might need to export PST file data to several other important platforms. Four Methods to backup Outlook PST files explains in details various ways of exporting PST files and how to export PST file data to some other platforms.

Messages, contact information, appointments, tasks, notes, etc. are stored automatically by Microsoft outlook in two locations, one of which is it is stored as a .pst file a personal storage folder on your computer.

What is a PST file in Outlook

The relevant data files are generated instantly when you launch Outlook for the first time. Outlook Data Files (.pst) are stored in an outlook file folder located in the Documents folder on your computer.

A Personal Storage Table (.pst) in is an open licensed file format used to archive copies of Microsoft software files, calendar events, and other products such as Microsoft Exchange Server and Microsoft outlook, Windows Messaging.

Microsoft manages the open format, which provides free parameters and free irreversible licensing of the technology. The format of the file may also be called a Personal Folders (File) or Post Office File.

4 Methods to backup Outlook PST file

There are various ways or methods of backing up an Outlook .pst file. It shall be explained in detailed steps below.

Method 1: Use Import and Export option

There are various reasons why you would want to import from a .pst file (Outlook Data File). From moving details from one email to another or from one pc to another or also from a local folder to IMAP or exchange server. Below are the steps needed on how to Use Import and Export option.

Step 1: Click File: at the upper part of the taskbar, click file.

Step 2: Click the Open and Export > Import or Export: From the file folder select open and export then you click import or export.

Step 3: Click on Import from another program or file. After this, then select Next.

Step 4: Select the file: Choose the Outlook Data File (.pst) > Next.

Step 5: Navigate down to the file that you want to import, under options, choose how you want the file to import then click next.

Step 6: Enter password if there was a password that was assigned to the file.

Step 7: Choose finish.

Method 2: Automate the backup of .pst file with add-in Personal Folders Backup

Microsoft Outlook Personal Folders Backup tool is an add-in that is installed on Microsoft outlook, it is installed to automate the backup process. The Microsoft Outlook Personal Folders Backup tool only backs up in .pst files.

Your server mailbox would be automatically backed up frequently by the server administrator, if you have an exchange server mailbox. The following steps below aids the usage of Microsoft Outlook Personal Folders Backup tool add-in.

Step 1: Open the Microsoft outlook program

Step 2: Click on the File tab in the taskbar located up, a drop tab shows, then Select Backup.

Step 3: Click on Options. A pop-up shows, then you select the file that you want to backup.

Step 4: Click Finish and your files have started backing up itself automatically.

The following steps below aids the usage of Microsoft Outlook Personal Folders Backup tool add-in with Microsoft outlook 2010

Step 1: Open the Microsoft outlook program

Step 2: Click on the Add-ins tab in the taskbar located up.

Step 3: Click on Options. A pop-up shows, then you select the file that you want to backup.

Step 4: Click Finish and your files have started backing up itself automatically.

Method 3: Copy File Manually

There are various ways of backing up Outlook .pst file, and copying the file manually is one of them. Below are the steps needed on how to Copy file manually.

Step 1: Choose the file: This is done by navigating to file in the toolbar up > Open > Outlook Data file.

Step 2: Open the location: Navigate to the location where the .pst file is saved.

Step 3: In the folder click on the items you want to copy

Step 4: After selecting the items, left click on the items and hold it down, while holding it down, drag the items to the folder where you want to copy it to.

Or

Step 4: After selecting the items that you want to move you can either right click on the items, then a context menu appears where you select move. Then paste in the designation folder.

Method 4: Use an Outlook Backup Software.

There are various outlook backup software packages that help in backing up from Microsoft outlook with minimal efforts. They all back up .pst files with ease as long as they are installed properly and provided the outlook plug-in is a .pst backup tool.

Below are the steps needed on how to use the Outlook Backup Software. Most Outlook backup software always stores the unencrypted and uncompressed .pst backup files in the original state without altering its format.

Step 1: Open the Outlook Backup Software

Step 2: Create a new backup task: this is done by navigating to the toolbar menu and selecting a new task. Or simply by holding the control key and the letter N key together simultaneously.

Step 3: Under the Email group located on the panel at the left, select the Outlook Backup Software plug-in.

Step 4: Mark the accounts: on the panel at the right, select all the accounts that you want back up the .pst files for the users of those accounts.

Step 5: Click finish and the exporting process begins. The .pst files are exported to the accounts that you earlier marked or selected in step 4.

Step 6: When exporting is done, click on the okay bar.

Microsoft Outlook is one of most common local email clients in the world and it is used by individuals and organizations. PST file is a file that has messages and all other outlook data that is saved on your system. And in order not to lose these files, that is why it is being backed up regularly.

The loss of these files can happen due to various reasons and this can be avoided by backing it up regularly wither manually or with backup software or third party add-ins.

How to Repair Corrupt Outlook PST files

A backup Outlook PST file can help you in getting back your Outlook account's contents in case your original PST file gets lost or corrupted. Damaged PST files need to be repaired as quickly as possible or else you will lose all of the data that is contained in them. You will find a lot of third-party repair tools online that claim to repair corrupt PST file. However, most of them are incapable of performing this task in a safe manner. Outlook PST Repair is the only PST repair tool that can be trusted to repair the corrupt PST files both safely and effectively. It can also recover data from the corrupt PST file in a comprehensive manner.

outlook pst repair
  • Recovers all mailbox components within the files such as emails, attachments, contacts, calendar items, journals, notes, etc.
  • Recovers accidentally deleted Emails that were purged by mistake or lost due to unplanned system formatting
  • Allows saving recovered mails in EML, MSG, RTF, HTML, and PDF formats
  • Supports repair of encrypted & password protected PST files
  • Enables you to arrange scanned emails using various criteria such as "Date", "From", "To", "Subject", "Type", "Attachment", and "Importance"
  • Repairs corrupt Outlook file created in MS Outlook 2016, 2013, 2010, 2007, 2003, 2002 (XP), & 2000 and MS Office 2016, 2013, 2010 (64-bit version), 2007 & 2003;Supports Windows 10, 8, 7, Vista.

In short, if you want to ensure that you do not lose out on your important data stored in a PST file if it gets corrupted then you should create a backup Outlook PST file. The process for making a backup of the PST file isn't a difficult one. If you want to repair your corrupt PST file then using a professional PST repair tool like Outlook PST Repair is your best available option.

Amy Dennis

staff Editor

0 Comment(s)
Home > Resources > Recover & Repair Emails > 4 Methods to Backup Outlook PST File