If the outlook mailbox is full and you cannot store further emails to it, then for sure you can export all emails from outlook to the external hard drive. You can save outlook email as a file and this is how a backup would be created for your data. Outlook emails stored in the hard drive would allow you for easy access to all the emails in a single folder. This article explains all the facts and techniques with which you can save Outlook emails to the hard drive.
Being a professional tool for daily use, outlook serves as the best platform to deal with your business emails. But in case you have consumed all the memory of inbox and you cannot save any further email message, you receive a pop up regarding clearing the inbox. The only way out is to delete some emails for restoring the memory. But what if you don’t want to delete any email? In this regard, an easy solution to this problem is to save outlook emails to the hard drive. You can create a backup of all the email messages in outlook either on a local hard drive or on an external hard drive. You just need to export all emails from outlook and save them as files and move them to an external/local hard drive. Though you can use the cloud storage for this pursuit, yet having a local backup is a plus point. Now the question is how to save Outlook email as file and then how to save outlook emails to the hard drive, this article discusses all the relevant answers. Here are some of the topics that would be discussed in detail.
Outlook comes along with an internal as well as cloud storage that means you have enough storage to save the emails. In case, you have used the internal inbox storage, you can create a backup in the cloud. But saving them or creating a backup on an external or local hard drive is a safe means in terms of access and security. Here are some of the reasons why users want to export Outlook emails to the hard drive.
Data backups are essential. In case of any technical or physical damage affecting the device would expense on the precious data and you might lose it permanently. So creating a backup of the data on a local or external drive is a safe option. When it comes to outlook emails, any case of data loss, data deletion, or security breach, a backup created on the hard drive can protect the data.
A backup or copy of the data saved on an external/internal hard drive makes it easy to share the data. Outlook emails saved on the hard drive can be easily shared and it also allows you to save them along with the attachments.
In case you are switching to the new devices, transferring data from one device to another or you are dealing with the issue of forgotten passwords, the outlook emails saved on the hard drive will help you to deal with all the aforementioned tasks easily.
Once you are clear about your reason to save the outlook emails to external/local hard drive, the next step is to see how to save outlook emails to the hard drive. The following are three of the profound mechanisms to save outlook emails to the hard drive.
In case, you have used all the outlook inbox memory and deleted some of the mails just to ensure the appropriate functioning of the mailbox, you can backup those email messages and save them on the hard drive (external or internal). In this regard, you need a third party application i.e. Recoverit data backup and recovery software. Here are some of the salient features of the software:
All you have to do is to download and launch the software on your device and leave the rest to it. Using two of its high end scanning modes i.e. quick scan and all-round scan, it will recover and backup all the emails from outlook to the hard drive. Here are the steps to follow:
Step 1: Select the location from where the emails were deleted. Select Outlook. Click Start to continue.
Step 2: A deep scan will retrieve the deleted or lost email messages. In case, if the files cannot be found, use All-Round Recovery mode.
Step 3: Preview the retrieved emails and click Recover to save them on a hard drive.
This is how Recoverit data backup and recovery software will help you to save the outlook emails on a hard drive.
Apart from the third-party solution, you can perform the task by manually exporting outlook .pst/.ost files from outlook. So if you are trying to search for the answer regarding how to export all emails from outlook, follow the steps as mentioned.
Step 1: Start the process with launching outlook on the device, in the main menu, select the option of File, and in the file section select Account Settings.
Step 2: Click on the data files to get the exact location on outlook. Note the location for file i.e. .pst file location in case you are using POP3 or IMAP and .ost file location if you are using an exchange server.
Step 3: From the location, track down the data file on your device. You can also click on the data file to get the file location.
Step 4: Once you track the file, copy it to the local or external hard drive to create a backup.
This is how you can manually export the outlook emails to the local or external hard drive, you can save the attachments too.
Another option is to save the outlook emails to the hard drive. Here consider using a mac device and you have to save the outlook emails to mac hard drive or attached external drive. For this, make sure your device is in a sound internet connection to refresh the outlook inbox.
Here are the steps to follow:
Step 1: Open outlook on the device.
Step 2: Select the option of File. In the file menu, select the option of Export.
Step 3: Now select the file type that you want to export.
Step 4: Once you select the desired file type i.e. mail from the list click Export to continue.
Step 5: Lastly, save the emails from outlook on the local or external hard drive in form of new folder as per the requirement.
Hence, if you are struggling with spatial issues for saving your outlook emails along with the attachments, then the easy way is to create a backup on hard drive either local or external. It gives you easy access for reaching out to individual email messages as well as makes it easy to move, share, and create additional backups. It also provides high-end security. This article explained two of the manual techniques for exporting and saving the outlook emails to hard drive along with a third party software solution i.e. Recoverit data backup and recovery software that can be used to recover the deleted outlook emails and creating a backup on an external hard drive.