How to Save Outlook Emails to Hard Drive

Outlook Memory full! Is that what your device show in pop up? Then you need to save outlook emails to hard drive. This article is a guide to help you regarding how to export all the emails from outlook and how to save outlook emails as file.

May 20,2020 • Filed to: Answer Hard Drive Problems • Proven solutions

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A simple question that I suspect may not have a simple answer. Is there a way to automate the saving of individual outlook emails into a hard drive folder? Not in the past but rather something like c:\mydoc\myemails. The ideal would be to be able to: Click the email and move/save/copy it to somewhere or call a vat module to do this. The saved files can be html, JPG, PDF, Doc, CDR, Ai, tiff, bmp, etc. (basically anything). I am trying to get away from clicking the "Save As then navigating to a folder" option as this creates a file folder (in addition to the mail itself) to hold CSS (or whatever it's called in outlook). A full snapshot of the mail would be ideal but without having to Ctrl A, Ctrl C, Ctrl V.

If outlook mail box is full and you cannot store further emails to it, then for sure you can export all emails from outlook to external hard drive. You can save outlook email as file and this is how a backup would be created for your data. Outlook emails stored in the hard drive would allow you for easy access to all the emails in a single folder. This article explains all the facts and techniques with which you can save outlook emails to hard drive.

Being a professional tool for daily use, outlook serves as a best platform to deal with your business emails. But in case you have consumed all the memory of inbox and you cannot save any further email message, you receive a pop up regarding clearing the inbox. The only way out is to delete some emails for restoring the memory. But what if you don’t want to delete any email? In this regard, an easy solution to this problem is to save outlook emails to hard drive. You can create a backup of all the email messages in outlook either on local hard drive or on external hard drive. You just need to export all emails from outlook and save them as file and move it to external/local hard drive. Though you can use the cloud storage for this pursuit, yet having a local backup is plus point. Now the question is how to save outlook email as file and then how to save outlook emails to hard drive, this article discusses all the relevant answers. Here are some of the topics that would be discussed in detail.

Part 1: Why Users Want to Export Outlook Mails to Hard Drive?

Outlook comes along with an internal as well as cloud storage that means you have enough storage to save the emails. In case, you have used the internal inbox storage, you can create a backup in cloud. But saving them or creating a backup on external or local hard drive is a safe mean in terms of access and security. Here are some of the reasons why users want to export outlook mails to hard drive.

1- Data Backup

Data backups are essential. In case of any technical or physical damage affecting the device would expense on the precious data and you might lose it permanently. So creating backup of the data on local or external drive is a safe option. When it comes to outlook emails, any case of data loss, data deletion or security breach, a backup created on hard drive can protect the data.

2- Data Sharing

A backup or copy of the data saved on external/internal hard drive makes it easy to share the data. Outlook emails saved on hard drive can be easily shared and it also allows you to save them along with the attachments.

3- Data Move

In case you are switching to the new devices, transferring data from one device to another or you are dealing with issue of forgotten passwords, the outlook emails saved on the hard drive will help you to deal with all the afore mentioned tasks easily.


Part 2: Ways to Save Outlook Folder to Hard Drive

Once you are clear about your reason to save the outlook emails to external/local hard drive, next step is to see how to save outlook emails to hard drive. Following are three of profound mechanisms to save outlook emails to hard drive.

Method 1. Automatically Back up Outlook Emails to Hard Drive

In case, you have used all the outlook inbox memory and deleted some of the mails just to ensure the appropriate functioning of mail box, you can backup those email messages and save the on the hard drive (external or internal). In this regard, you need a third party application i.e. Recoverit data backup and recovery software. Here are some of the salient features of the software:

  1. It helps to backup and recover the deleted or accidentally removed email message from outlook.
  2. It is compatible with Microsoft Outlook 2016, 2013, 2010, 2007, 2003, 2002, and 2000.
  3. It is compatible with the file formats i.e. EML, MSG, RTF, HTML, and PDF.
  4. Not just the email recovery, it can also fix the .pst or .ost files acting as attachments.

All you have to do is to download and launch the software on your device and leave the rest to it. Using two of its high end scanning modes i.e. quick scan and all round scan, it will recover and backup all the emails from outlook to hard drive. Here are the steps to follow:

Step 1: Select the location from where the emails were deleted. Select Outlook. Click Start to continue.

recoverit interface

Step 2: A deep scan will retrieve the deleted or lost email messages. In case, if the files cannot be found, use All Round Recovery mode.

scanning lost data

Step 3: Preview the retrieved emails and click Recover to save them on hard drive.

preview recovered photos

This is how Recoverit data backup and recovery software will help you to save the outlook emails on hard drive.

Method 2. Manually Export Outlook .pst/.ost Files from Outlook

Apart from the third party solution, you can perform the task by manually exporting outlook .pst/.ost files from outlook. So if you are trying to search for the answer regarding how to export all emails from outlook, follow the steps as per mentioned.

Step 1: Start the process with launching outlook on the device, in the main menu, select the option of File and in the file section select Account Settings.

manually export outlook pst ost files 1

Step 2: Click on the data files to get the exact location on outlook. Note the location for file i.e. .pst file location in case you are using POP3 or IMAP and .ost file location if you are using exchange server.

manually export outlook pst ost files 2

Step 3: From the location, track down the data file on your device. You can also click on the data file to get the file location.

Step 4: Once you track the file, copy it to the local or external hard drive to create a backup.

This is how you can manually export the outlook emails to local or external hard drive, you can save the attachments too.

Method 3. Manually Save Outlook Email to Hard Drive

Another option is to save the outlook emails to hard drive. Here consider using a mac device and you have to save the outlook emails to mac hard drive or attached external drive. For this, make sure your device is in sound internet connection to refresh the outlook inbox.

Here are steps to follow:

Step 1: Open outlook on the device.

manually save outlook emails 1

Step 2: Select the option of File. In file menu, select the option of Export.

manually save outlook emails 2

Step 3: Now select the file type that you want to export.

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Step 4: Once you select the desired file type i.e. mail from the list click Export to continue.

Step 5: Lastly, save the emails from outlook on local or external hard drive in form of new folder as per the requirement.

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Hence, if you are struggling with spatial issues for saving your outlook emails along with the attachments, then easy way is to create a backup on hard drive either local or external. It gives you an easy access for reaching out to individual email message as well as makes it easy to move, share and to created additional backups. It also provides high end security. This article explained two of the manual techniques for exporting and saving the outlook emails to hard drive along with a third party software solution i.e. Recoverit data backup and recovery software that can be used to recover the deleted outlook emails and creating a backup on external hard drive.

Theo Lucia

chief Editor

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