QNAP NAS Backup, Restore, & Synchronize Using Hybrid Backup Sync (HBS 3)

QNAP NAS devices are a popular solution for home users and businesses needing backups. However, they’re not the easiest to work with and often require technical knowledge and an advanced setup to control your QNAP NAS data backups and file management.

Fortunately, QNAP also offers the Hybrid Backup Sync application to simplify the process. As the name suggests, the app lets you control everything related to QNAP backups, restores, or file synchronization.

Read below to learn more about QNAP Hybrid Backup Sync’s features and see an alternative solution to backing up and restoring data to QNAP NAS devices.

What Is Hybrid Backup Sync (HBS 3)?

qnap hybrid backup sync application

Since QNAP has been in the NAS game for quite a long time, they’ve built a complete ecosystem of applications to accompany their hardware solutions. One of those applications is Hybrid Backup Sync (HBS 3) which helps with the daily functions of QNAP NAS devices.

Hybrid Backup Sync is QNAP’s solution for creating data backups, restoring and recovering files in case of a disaster, and synchronizing data between computers, servers, and QNAP NAS devices. Your QNAP NAS will be able to store data and backup photos and videos much more efficiently.

How To Install Hybrid Backup Sync (HBS 3)?

To use these powerful QNAP NAS features, you must first install QNAP’s HBS 3 on your NAS device. The installation process is relatively straightforward and beginner friendly – if you own a QNAP NAS, you should be able to do it. Here’s how:

  1. Log in to your QNAP NAS.
  2. Open the App Center and search for Hybrid Backup Sync.
  3. Download and install HBS 3.

Remember that QNAP’s HBS 3 has particular system requirements for installing the software. Namely, you’ll need to run QTS version 4.5.1 or later to be able to install QNAP HBS 3.

How To Configure Hybrid Backup Sync (HBS 3) Settings?

After you install QNAP HBS 3, you’ll need to configure the application’s settings. That includes the initial settings that make HBS 3 play well with your QNAP NAS device. Here’s how to do that:

  • Step 1: Launch Hybrid Backup Sync 3 on your QNAP NAS device.
  • Step 2: Select the Three dot button > Settings.
configure qnap hbs 3 settings
  • Step 2: Change and configure the HBS 3’s settings to how you want them > OK.

When you finish configuring the initial QNAP HBS 3 settings, you can create storage spaces, backup or restore jobs, and edit file synchronization settings. We’ve divided the guide into smaller in-depth guides with steps for each of these QNAP HBS 3 settings, which you can find below.

How To Start Up HBS 3 and Creating Storage Space

Before you’re able to create any backup, restore, or sync jobs inside QNAP’s HBS 3, you have to create storage spaces first. Here’s how to do that:

  • Step 1: Select the bottom tab on the left side of HBS 3.
  • Step 2: Click the Create button next to Storage Spaces in the top left corner > Remote CIFS/SMB Server.
create storage spaces qnap hbs 3
  • Step 3: Give it a name, enter the IP address of your server, input your Username and Password, and select the Destination folder > Create.
qnap hbs 3 storage space configuration
  • Step 4: When you’re done, you should be able to see your new storage space server.
qnap hbs 3 new storage space

There’s a possibility that the dropdown menu won’t work when you try to select the Destination folder, which is something to keep in mind.

How To Create a Backup Job in HBS 3 on QNAP NAS

The first thing you’ll need to do is create a backup job inside QNAP HBS 3. That includes setting up files and folders to back up automatically to the QNAP NAS device. Here are the steps to follow to create your first backup job:

  • Step 1: Launch the Hybrid Backup Sync 3 on your QNAP NAS.
  • Step 2: Select Backup & Restore on the left side of the app > Back Up Now > New backup job.
hybrid backup sync backup job
  • Step 3: Choose which folders to back up > Next.
hybrid backup sync backup job folders
  • Step 4: Select the NAS type (Local or Remote NAS) > select your NAS device > Select.
hybrid backup sync selecting the nas
  • Step 5: Choose where you want to back up to > OK > give it a name and description > Next.
hybrid backup sync backup job destination
  • Step 6: At this point, you can schedule your backups by clicking Scheduler > +.
hybrid backup sync backup scheduling
  • Step 7: Select how often you want it to run, choose days, and set up the schedule’s time > OK.
hybrid backup sync backup scheduling options
  • Step 8: Edit Version Management options by checking the “Enable Version Management” box > choosing “Simple or Smart Versioning” > selecting options > Next.
hybrid backup sync version management options
  • Step 9: Select Data Integrity Check > Set up integrity check options > Next.
hybrid backup sync data integrity check
  • Step 10: You can select backup Rules, including backup Methodsand Policies. We’ll leave Methods to default settings.
hybrid backup sync backup rules
  • Step 11: For this tutorial, we’ll check the “Use client-side encryption” on the Policies screen.
hybrid backup sync backup encryption
  • Step 12: Enter the backup password > check the agreement box > OK.
  • Step 13: When you’re done selecting options, click Next > Create.

Please note that the Version Management and Data Integrity Check steps are optional.

The first part lets you choose how many backups to keep, while the second step allows you to choose whether you want to check for corrupted data.

During the Rules step, selecting Policies and enabling Client-side encryption is an excellent way to secure your data, which reduces risks.

How To Create a Restore Job in HBS 3 to QNAP NAS

Backups are only a part of the QNAP HBS 3’s functionality, and the application is much more capable than that. You can also create a restore job to restore files inside QNAP HBS 3. Essentially, it’s an action opposite to backing up, and you can do it following these steps:

  • Step 1: Launch HBS 3 on your QNAP NAS device.
  • Step 2: Head into Backup & Restore on the left side of the screen.
restore job inside hybrid backup sync
  • Step 3: Select the Three dot button in the top right corner > Restore.
hybrid backup sync restore job
  • Step 4: Give the restore job a name and description > Select source.
hybrid backup sync selecting restore source
  • Step 5: Choose which folders you want to restore > OK.
hybrid backup sync folders to restore
  • Step 6: By default, folders will restore to their original location, but you can also select a different location > Next.
hybrid backup sync selecting restore location
  • Step 7: We’ll leave the rest of the settings for this tutorial as is. You can change these settings to your liking. Hit Next > Next > Restore.
hybrid backup sync restore schedule

Remember that a restore job also has the option to run as scheduled. You can also apply rules to it, just like with the backup job. Refer to the backup part of this guide to see all the scheduling options and restore rules you can configure.

How To Create a Sync Job in HBS 3 on QNAP NAS

Finally, there’s also the option to create a sync job, which is similar to a backup job, but doesn’t alter your files in any way, essentially just duplicating them to a QNAP NAS. When you create a sync job, you can access all your files directly from the sync location without any software. Here’s how to do that:

  • Step 1: Select Synchronization on the left side of the application > Create > One-way Sync Job.
sync job with hybrid backup sync
  • Step 2: Choose Remote CIFS/SMB Server > Select your server below > Select.
hybrid backup sync configuring sync job
  • Step 3: Select folders to sync > Next.
hybrid backup sync configuring sync folders
hybrid backup sync choosing sync folders
  • Step 4: Choose the folder on your server’s side by clicking Add a paired folder > selecting destination folders > Next.
hybrid backup sync choosing destination folders
  • Step 5: Select the scheduling options (Refer to the Backup scheduling steps for more details.)
hybrid backup sync scheduling options
  • Step 6: For this tutorial, we’ll leave the options as is. However, you can change Sync Methods and Sync Policies under the Rules tab to fit your sync needs.
  • Step 7: When you’re done, hit Next > Create.

In addition to giving you options like the backup job, creating a sync job will let you sync your files to other computers or SMB servers. However, unlike with the backup job, you won’t be able to encrypt your data on the fly with a sync job.

Using Wondershare UBackit as a Simpler Alternative to HBS 3

HBS 3 might be too complicated for beginners, but there is an alternative solution to backing up or restoring files to a NAS device – Wondershare UBackit. It’s the perfect backup and restore tool, as it has many incredible features and combines them in a well-designed, easy-to-use, and beginner-friendly interface.

You can use UBackit to create file, partition, disk, and Outlook backups, and you can back up to NAS devices or create disk clones. There are options for incremental, real-time, and scheduled backups, which you can also easily encrypt, making your files safe and secure and reducing the risk of unwanted access.

Wondershare UBackit offers a one-month free trial, so you can try the app and see whether you’d like it.

Backing Up Your QNAP NAS With UBackit

Creating backups with UBackit is incredibly easy. Nevertheless, here’s a short guide with steps to follow:

  • Step 1: Open UBackit and select Backup on the left side of the screen.
  • Step 2: Pick File & Folder Backup or Disk Backup, depending on what you want to back up.
wondershare ubackit backup options
  • Step 3: Choose which files and folders to back up > Select. You can choose the files from your QNAP NAS that has been mounted to your computer or from any other storage media.
choose backup source
  • Step 4: Select the device you want to back up to > Backup. Options to select here are internal or external drives, USB sticks, or NAS devices.
choose a backup destination
  • Step 5: You can track the backup’s progress in the Backup Manager. You will receive a pop-up notification once the backup completes.
complete qnap nas backup
  • Step 7: (Optional) Inside the Backup Manager, you can select the Schedule option under Operation to set up automatic backup.
schedule auto backup

Congratulations, you did it! It’s that simple, and anyone can do it. Remember that once you set up the automatic backup option, you won’t have to worry about backups again.

UBackit’s automatic backup is an incremental backup and only copies data that’s changed since the last backup. That’s why this alternative backup solution is intelligent, recognizing changes and only backing up those files instead of everything.

As the files are constantly syncing, the backup won’t take up a lot of computer resources as it runs in the background.


The Hybrid Backup Sync accompanying software for QNAP NAS devices is a powerful solution that can help you set up various backup, restore, and synchronization options for your QNAP NAS devices. However, the software has many advanced features and options and is challenging for beginners to navigate.

Fortunately, there’s an alternative solution to Hybrid Backup Sync. That’s Wondershare’s UBackit, which has all the options of QNAP’s HBS 3 but can also work with other NAS devices. The software has a much simpler, easier-to-use, and beginner-friendly interface that anyone can navigate.

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